Rogers ARENA Rental Guidelines
Building Configurations and Options
Rogers Arena offers a number of building configurations that can be used to accommodate the specific needs of your event.
Contact our event sales department at 604.899.7471 to discuss your event requirements and determine the most suitable configuration. Rental rates vary depending on configuration and capacity.
A hold can be placed on an available date when requested by an event organizer subject to a booking submission request form being completed and the feasibility of hosting such an event at Rogers Arena. A non-refundable deposit of $15,000 plus HST is required to hold a date, a minimum of 12 weeks in advance of the event. The deposit is applied to the rental rate.
To challenge a first hold position, the existing client with the first hold is given 48 hours to provide a full deposit to secure the date. If the challenge is not met, a full deposit from the challenger is required within a 24-hour period.
For events that are considered to be competing in a specialized market, Rogers Arena may exercise a protection period on either side of the event or any similar event competing for the same market. Rogers Arena retains the sole discretion to waive this right.
EVENT LICENSE AGREEMENT
An Event License Agreement must be signed between the event organizer and the venue a minimum of 10 weeks prior to the event. The agreement will outline all legal and contractual requirements between the venue (licensor) and the event organizer (licensee). An estimate of operational costs will be provided with the license agreement.
Prior to the public on-sale of an event, ticketing requirements and seating manifests will be reviewed between the event organizer and a Ticketmaster representative along with the venue Event Sales representative and venue Event Manager. Ticket pricing, service charges and venue service fee will be established through this process.
BUILDING OPERATIONAL COSTS
This is a variable cost depending on the size and type of event. Costs may include labour charges for hosts, event security, police, event and post event housekeeping, staging, curtain rental, conversion and set-up, building operations staff and utilities.
A cost estimate will be provided to the event organizer in conjunction with the Event License Agreement. A final costing will be presented at the event settlement meeting.
Include show-specific labour as required to accommodate each production including stage hands, loaders, audio operators, lighting techs, electrician, riggers and any other production related labour. Costs will vary depending on the size and scope of each event.
An estimate can be prepared once production requirements are determined.
The Event organizer must provide their own Production Manager that is fully knowledgeable in all aspects of the technical requirements of the production such as staging, rigging, lighting, sound etc. This person will be the main point of contact with the building’s Event Manager.
OTHER COST CONSIDERATIONS May include but are not limited to:
- Food and Beverage for production crew and talent
- Trucking Costs for equipment, staging, lighting, props, parking
- Custom Charges for bringing equipment into Canada
- Hotel/Transportation Costs for talent, crew, etc.
- Furniture for Dressing Rooms
- Telephones and Internet
- Rider Security
- Permits and Licenses
- Temporary show power